The Cincinnati Art Museum seeks a Curatorial Administrative Assistant.

The Cincinnati Art Museum has an opening for a full-time Curatorial Administrative Assistant. The Curatorial Administrative Assistant provides full administrative support by directing and facilitating the operation of the Curatorial division as it relates to the Chief Curator, Curatorial and Conservation staff, volunteers, interns, trustees, other museum professionals, and the community at large.

Essential Functions and Responsibilities
Under the overall direction of the Chief Curator, duties include but are not limited to:

  • Creates correspondence on behalf of the Curatorial division, maintains division files, maintains inventory of office supplies, sort mail, responds to emails promptly, photocopies, scans, as needed
  • Manages the Curatorial division calendar, schedules regular Curatorial division meetings, records, and posts minutes at regular Curatorial division meetings, organizes and schedules other meetings as required by Chief Curator, makes travel arrangements as needed
  • Assists Curators without a full-time Curatorial Assistant with needs/projects, often requiring familiarity with collection database
  • Assist with onboarding of new employees, volunteers, interns, or fellows
  • Coordinates all meetings and assists all needs for the meetings of the Collections Committee of the Board, including sending the schedule for all meetings, polling members for attendance, canvassing Curators for agenda items, preparing the agendas, securing and preparing the meeting room, recording the minutes of the meetings, and follow-up such as obtaining correct signatures on documentation, creating purchase memos, and routing information to the Finance Department and other appropriate personnel
  • Maintains and tracks departmental budgets, facilitates creation of budgets for upcoming years, creates purchase orders for division, reconciles credit card statements
  • Assists with Consult-a-Curator event twice yearly in tandem with Philanthropy Department
  • Organizes responses to CAMCuratorial questions and directs them to correct Curator, as needed
  • Performs a variety of special projects assigned by the Chief Curator and Curators or assists other division personnel with projects as needed
  • Interacts with a diverse group of people, handles telephone calls, interprets general business documents
  • Attends all CAM DEIA-related and accessibility training or other trainings as required, attend monthly all-staff meetings, attend bimonthly Curatorial division meetings
  • Other projects or duties as assigned by the Chief Curator

Minimum Qualifications & Requirements

  • Bachelor’s degree with three years minimum experience at executive secretary level or equivalent combination of education and experience
  • Strong written and oral communication skills. Proficiency in Microsoft Office Suite a plus.
  • Provide excellence in service and always portrays a positive and professional image of Cincinnati Art Museum
  • Maintain confidentiality

Salary range: 37,000.00-38,000.00

Job classification: Full-time

To apply: To apply, visit https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=347b7c9b-5aac-4d96-ab81-3b32a60f7052&ccId=19000101_000001&jobId=463972&lang=en_US&source=CC4Position open until filled. No phone calls please.

The Cincinnati Art Museum is an equal opportunity employer and is strongly committed to creating a diverse and inclusive environment where a variety of backgrounds, cultures, orientations, ideas, and talents can flourish.

Posted: November 17, 2022

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