Kelton House Museum and Garden and the Junior League seeks an Administrative Assistant.

The Administrative Assistant is primarily responsible for assisting with the day-to-day operations of the Kelton House and administrative needs of the Junior League of Columbus (JLC).  Specific areas of responsibility include assistance with income tracking/accounting, memberships, and administrative support for staffing.

Summary of Essential Job Functions:

Kelton House (Approximately (75% total of responsibilities)
Human Resource & Administrative (70%)

• Overseeing staffing and scheduling of Kelton House Museum staff and volunteers
• Assigning jobs to staff as needed
• Assisting in preparation of budget and expenses
• Processing of both JLC and Kelton House accounts payable and receivable, providing monthly reconciliation support in conjunction with JLC treasurer and accountant
• Maintaining office records, presentations, memorandums and correspondence for Kelton House and Junior League
• Monitoring office operations and serving as the go-to for the office inquiries and conflicts
• Tracking and inventory of office supplies
• Assist with membership databases, renewals, and thank you letters
• Assist with copy and mailings for organizations

House Programs/ Marketing/ Communications (20%)

• Assist with monthly newsletter
• Assist with program and event marketing, press releases, social media posts

House Public Relations (10%)

• Monitor incoming inquiries for organizations and send pertinent materials to guests/clients

  Junior League (Approximately (25% total of responsibilities)
  Administrative (75%)

• Provide general office support and reception duties including coverage of the telephone service line and [email protected] email box, and in-person inquiries.
• Set up and maintain online and manual files, systems, and procedures
• Enter and update data into the membership database
• Assist JLC members with mailings and major copying jobs
• Enter checks into check log and make cash deposits at bank
• Create and run reports from online database
• Assist with registration at special events

Communications (25%)

• Assist with communications and follow up for sustainer member dues
• Support efforts related to the Clearinghouse Newsletter
• Oversee weekly JLC Newsletter
• Edit and proofread JLC Communications
• Work on special projects as assigned by Junior League President

Requirements:

• Some lifting (up to 30 lbs.) sitting and standing for long periods
• Excellent oral and written communication and interpersonal skills
• Highly organized and flexible
• Ability to multitask and meet changing deadlines
• Good keyboard and Microsoft Word/Excel competence
• Working knowledge of Google Suite
• Detail oriented and works with a high degree of accuracy
• Ability to juggle multiple tasks.
• Flexibility in taking on varied tasks, often on short notice.
• Ability to work evenings from time to time
• College degree preferred
• Previous administrative assistance/ non-profit experience preferred

Salary range: $17-$18 hr

Job classification: Hourly, part-time

To apply: Send resume to [email protected]. Deadline for applications is November 28, 2023. For more information, visit www.keltonhouse.com.

Posted: November 15, 2023
Deadline: November 28, 2023