Kelton House Museum and Garden and the Junior League seek an Administrative Assistant.

The Administrative Assistant is primarily responsible for overseeing the day-to-day operations of the Kelton House and administrative needs of the Junior League of Columbus (JLC). Specific areas of responsibility include assistance with income tracking/accounting, memberships, and administrative support for staffing.

Manages the daily operations of the Kelton Houses staff and service functions as well as administrative duties for the Junior League of Columbus. Oversees various internal service areas that include administrative/office/financial operations, facility planning, membership maintenance, as well as supply procurement and some vendor management. Implements processes and policies that support efficient service delivery and meet the Junior League and Kelton House changing needs. May utilize data analytics to measure activity and drive continuous improvement. This position reports to both the President of the Junior League of Columbus and the Kelton House Director.

Summary of Essential Job Functions:

Kelton House (Approximately (75% total of responsibilities)
Human Resource & Administrative (75%)

  • Overseeing staffing and scheduling of Kelton House Museum staff and volunteers
  • Assigning jobs to staff as needed
  • Assisting in preparation of budget and expenses
  • Processing of both Kelton House accounts payable and receivable, providing monthly reconciliation support in conjunction with JLC treasurer and accountant
  • Maintaining office records, presentations, memorandums and correspondence for Kelton House
  • Monitoring office operations and serving as the go-to for the office inquiries and conflicts
  • Tracking and inventory of office supplies
  • Assist with membership databases, renewals, and thank you letters
  • Assist with copy and mailings for organizations

House Programs/ Marketing/ Communications (15%)

  • Assist with monthly newsletter
  • Assist with program and event marketing, press releases, social media posts

House Public Relations (10%)

  • Monitor incoming inquiries for organizations and send pertinent materials to guests/clients

    Junior League (Approximately (25% total of responsibilities)
    Administrative (75%)

  • Provide general office support and reception duties including coverage of the telephone service line and [email protected] email box, and in-person inquiries.
  • Set up and maintain online and manual files, systems, and procedures
  • Maintaining office records, presentations, memorandums and correspondence for Junior League
  • Processing of both JLC accounts payable and receivable, providing monthly reconciliation support in conjunction with JLC treasurer and accountant
  • Enter and update data into the membership database
  • Assist JLC members with mailings and major copying jobs
  • Enter checks into check log and make cash deposits at bank
  • Create and run reports from online database
  • Assist with registration at special events

Communications (25%)

  • Assist with communications and follow up for sustainer member dues
  • Support efforts related to the Clearinghouse Newsletter
  • Oversee weekly JLC Newsletter
  • Edit and proofread JLC Communications
  • Work on special projects as assigned by Junior League President

Requirements:

  • Some lifting (up to 30 lbs.) sitting and standing for long periods
  • Excellent oral and written communication and interpersonal skills
  • Highly organized and flexible
  • Ability to multitask and meet changing deadlines
  • Microsoft Word/Excel competence
  • Working knowledge of Google Suite
  • Detail oriented and works with a high degree of accuracy
  • Ability to juggle multiple tasks.
  • Flexibility in taking on varied tasks, often on short notice.
  • Ability to work evenings from time to time

Salary range: $17-$18 hr

Job classification: Hourly, part-time

To apply: Send a resume and cover letter to [email protected]; Jeff Lafever, Director, Kelton House Museum and Garden. Deadline to apply is May 31, 2024. For more information, visit www.keltonhouse.com.

Posted: May 18, 2024
Deadline: May 31, 2024

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