The Massillon Museum seeks an Event and Volunteer Coordinator.
The Events and Volunteer Coordinator is responsible for implementing event and volunteer opportunities to engage our existing community partners while identifying new ones. The Massillon Museum Events and Rental Coordinator is an hourly, full-time position. The staff member works with a dynamic team to orchestrate and implement a variety of Museum events. Events range in scope from gallery openings, monthly programs, and unique ticketed events and fundraisers, to the largest annual event, the Museum's Island Party, held every July. The Events and Volunteer Coordinator works most closely with the Guest Operations Manager, Education and Outreach Manager, and a team of volunteers, and reports to the Museum’s Operations Officer. The Events and Volunteer Coordinator will also be responsible for assisting with management of facility rentals, which includes but is not limited to: meeting with potential rentals and overseeing their contracts; communicating with caterers and beer/wine distributors; communicating with the City of Massillon staff regarding certain event details; maintaining a clean and orderly prep kitchen and event storage spaces. The position benefits from a staff member with keen attention to detail, management skills, and an ability to be a team player. The staff member should value the vital role museums play in preserving and sharing art and history. The staff member should have knowledge of best practices for planning events in the context of museum spaces, as well as creating and following a budget. The ability to communicate effectively and professionally with the public in person and in writing is essential.
Another responsibility of this position is planning, organizing and directing the volunteer program for the Massillon Museum, with an emphasis on management of the events volunteer base. The employee is expected to help recruit volunteers for the Museum; work with local organizations to develop partnerships that increase the volunteer base; implement training programs and maintain updated records for all volunteers; orchestrate volunteer meetings; work with other departments to recruit, train and schedule docents for tours; frontline volunteers; and collections volunteers; and co-manage the annual volunteer recognition program.
Applicants should be familiar and comfortable with Microsoft Office, and preparing/entering data into online calendar systems. Experience and expertise in Photoshop, web design and social media marketing are a plus. Applicants should be comfortable handling the logistics of ordering and coordinating supplies and deliveries online, by phone, and in person. At least two years’ experience with fundraising and/or event planning is required. Applicants who have a degree or certificate in related areas, such as hospitality or public relations, are highly encouraged to apply; however, a degree is not required. The employee has an opportunity to participate in the Museum’s Health Insurance and Simple IRA programs after 30 days. PTO is earned from the start date, with eligibility for paid vacation time starting at the first-year anniversary date.
Salary range: $32,000
Job classification: Full-time with benefits, salary
To apply: Interested applicants should send a cover letter and resume to the attention of the Personnel Committee at the Massillon Museum by Sunday, January 7th, at 5:00pm to [email protected]. For more information, visit www.massillonmuseum.org.
Posted: December 13, 2023
Deadline: January 7, 2024