Toledo Museum of Art seeks a Cataloging and Metadata Specialist.

The Cataloging and Metadata Specialist is responsible for the day-to-day cataloging of library material and creation of metadata for archival collections in the Library and Archives. This individual will work in a collaborative team environment to facilitate discovery and access to library and archival collections. They will contribute to the effectiveness and efficiency of the research and educational activities of the Toledo Museum of Art.

Key Accountabilities:

  • Maintains library holdings in OCLC and the library’s integrated library system.
  • Performs original and complex copy cataloging of books and non-book materials in English and other languages for the library using national cataloging standards.
  • Resolves cataloging and authority problems, including maintenance of bibliographic database records.
  • Applies classification to all materials cataloged using local classification schemes.
  • Maintains proficiency in all essential functions of OCLC and the integrated library system, including assisting with the implementation of a new system.
  • Works with Archivist to assist with documentation of archival collections including creating and editing of finding aids, cataloging of archival collections, data entry, and creation of metadata for digital objects.
  • Collaborates with library staff to maximize the functionality of our integrated library system, assess best practices, and streamline workflow.
  • Manages physical processing workflow for all materials, including preservation of library materials, basic book repair and inventory of supplies.
  • Assists Head Librarian with acquisitions by creating and maintaining orders in the library system.
  • Coordinates retrieval and circulation of library materials to Museum staff.
  • Assists with supervision of volunteers and interns.
  • Assists with public services by covering the Reference Desk at regularly scheduled shifts.
  • Performs other duties as assigned or required.

Education and Experience:

  • Bachelor’s degree in humanities or cultural studies discipline required, art history coursework preferred
  • Work toward a Master of Library Science (MLS) preferred
  • 1 year of coursework or experience in cataloging required
  • 1 of library experience strongly preferred
  • Experience with metadata creation preferred

Specialized Knowledge, Competencies, and Abilities:

  • Strong proficiency in using Microsoft Word, Adobe Acrobat, Power Point and Excel.
  • Self-motivated and able to manage his/her own time to ensure a variety of tasks are completed in order of importance and in a timely manner.
  • Good interpersonal skills and the ability to communicate clearly and effectively, both verbally and through written communication.
  • Ability to work diplomatically with individuals of diverse backgrounds and demeanor.
  • Meticulous attention to detail and highly developed organizational skills.
  • Ability to track multiple, complex projects with overlapping deadlines.
  • Ability to problem-solve and work in a fast-paced environment.
  • Must be adaptable to changing duties and additional added components for completing tasks as they may arise with short notice.
  • Experience with Project Management software like Teamwork or Microsoft Teams.
  • Experience with Collections Databases, preferably The Museum System (TMS) is a plus.


  • Reports to and receives direct supervision from the Head Librarian.
  • Works mainly closely with members of the library team while building strategic working relationships with members of the collections and curatorial departments.

Physical Requirements and Work Environment:

Standard office work environment with related phone, computer, and printer noise. Position requires ability to operate a computer and other office productivity machinery, such as a calculator, copy machine, printer, and phone system; Must regularly handle books weighing up to 10 pounds and sit for long periods of time. May occasionally lift and/or move up to 25 pounds and also push or pull heavy objects on wheels such as book trucks.


  • 20 Days of Paid Time Off Annually
  • 6 Paid Holidays Annually
  • 2 Floating Holidays Annually
  • 3 Paid Volunteer Days Annually
  • Birthday Paid Day Off
  • Medical, Dental, & Vision Insurance
  • 403b Retirement Savings Plan
  • Short-Term Disability, Long-Term Disability, Term Life and AD&D Insurance Plans
  • Paid Parental Leave
  • Pet Insurance
  • Employee Assistance Plan
  • Museum Family Membership
  • Employee Discounts in the Museum Store, Café, Studio Art Classes, & More!


The Toledo Museum of Art provides equal opportunity for employment and promotion to all qualified employees and applicants. No person shall be discriminated against in employment on the basis of race, color, religion, gender, age, national origin, marital status, disability, sexual orientation, veteran status or any other status or condition protected by applicable federal or state statutes. The Museum is committed to maintaining an environment in which all employees are treated equitably and given the opportunity to achieve their full potential in the workplace. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Human Resources at [email protected] or (567)-666-0387.

Salary range: $22.82

Job classification: full-time; hourly

To apply: Apply on the Toledo Museum of Art website: Deadline to apply is June 24, 2022.

Posted: May 20, 2022
Deadline: June 24, 2022

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